Accounting Periods

Accounting Periods


If you have more than one Own Organisation in the same database, they must all share the same Accounting Periods.

Remember to set your future Accounting Periods far enough in advance to cater for the typical length of your sales process.

Accounting Periods in Workbooks are important - without them you will not be able to generate Forecasts or Quotas and you won't be able to generate Reports based on specific Accounting Periods, so make sure you set yours up before starting to use Workbooks.

Accounting Periods are usually a month in length with twelve periods making a full financial year.  For Organisations that do not have this accounting structure, alternative time period lengths can be set up.

Within Workbooks an Accounting Period is assigned to financial records, such as an Invoice which will enable you to track and report your financial performance by period and groups of periods.

As soon as an Accounting Period has been 'used' within a Workbooks record (in a Sales Forecast or a Transaction Document, for example), the period cannot be amended or deleted.

Setting up your Accounting Periods

To set up your Accounting Periods click Start > Configurationand click on the + symbol next to Accounting.  Then click on Accounting PeriodsAdd.

Workbooks will populate all the fields for you except Period style BUT check that the Year Name and Start and End Dates are correct and in line with your Financial Year.

Use the dropdown picklist next to Period style to select the sub-periods you want to apply.  (The most commonly used option is Calendar Months.)

When you're happy that the data is correct, click Create.

If you want to delete an Accounting Period, click Edit and delete the appropriate periods.

NOTE: You cannot delete an Accounting Period once it has been referenced within a Transaction Document so take care to set them up correctly. If you need to amend them after Transaction Documents have been created, you might need to have them changed by our engineers, which would be a chargeable service.