Accounting Periods in Workbooks are used for setting specified periods (e.g. financial years). These are important because they allow you to generate Forecasts or Quotas and you won't be able to generate Reports based on specific Accounting Periods, so make sure you set yours up before starting to use Workbooks.

Accounting Periods are usually a month in length with twelve periods making a full financial year.  For Organisations that do not have this accounting structure, alternative time period lengths can be set up.

Within Workbooks an Accounting Period is assigned to financial records, such as an Invoice which will enable you to track and report your financial performance by period and groups of periods.

As soon as an Accounting Period has been 'used' within a Workbooks record (in a Transaction Document, for example), the period cannot be amended or deleted.

Setting up your Accounting Periods

To set up your Accounting Periods click Start > Configuration and click on the + symbol next to Accounting.  Then click on Accounting Periods > Add.

Workbooks will populate all the fields for you except Period style BUT check that the Year Name and Start and End Dates are correct and in line with your Financial Year.

Use the dropdown picklist next to Period style to select the sub-periods you want to apply.  (The most commonly used option is Calendar Months.)

When you're happy that the data is correct, click Create.

If you want to delete an Accounting Period, click Edit and delete the appropriate periods.