Supply Scheme

A Supply Scheme allows you to define supplier-specific costs for a Product, giving you greater flexibility when managing pricing and procurement.

Instead of creating multiple Product records for the same product, Supply Schemes let you manage multiple cost variations for a single Product, based on supplier, volume, or pricing agreements.

Why use Supply Schemes?

Supply Schemes are useful when you need to:

• Manage special supplier agreements or negotiated pricing
• Differentiate supplier-specific versions or brands of a Product without duplicating records
• Apply different costs to specific volumes or quantity of goods/services
• Maintain different costs for the same Product from multiple suppliers

How Supply Schemes work

To add a Supply Scheme to a Product, open the Product record, within the Main tab scroll to the bottom and click on add Supply Scheme.

A Supply Scheme is linked to a Product and includes:

1. Name(Required) – identifier for the Supply Scheme, this is the name that will be shown when selecting the Supply Scheme on a Transaction document Line Item
2. Supplier(Required) – choose the Supplier providing the product using the dropdown picklist. Your choices will be limited to those Organisations which have been designated as being a supplier to any Own Organisation on your database
3. Supplier Reference Code – supplier-specific product reference
4. Cost – pricing provided by the supplier
5. Tax Code – that would apply if the Supply Scheme is used
6. Description – details about the Supply Scheme
7. Start and End Dates – validity period for the Supply Scheme

Once Supply Schemes are created they can then be selected when adding line items to Customer and Supplier Transactions.