Tips & Tricks on the Desktop

This page will share some tips & tricks you can use when using Workbooks on the Desktop, such as renaming shortcuts, collapsing buttons etc.

• Manage open windows
• Snap windows to left/right
• Stack taskbar icons
• Changing the size of Workbooks UI
• Keyboard shortcuts

Manage Open windows

Manage Open Windows gives you a clear overview of everything currently open on your screen, and any minimised windows will appear along the bottom. You can click on anything you want to bring into focus, and close anything you don’t.

Clicking the blurred background will take you back, out of Manage Open Windows, to any windows you had open before.

Child windows, such as the Information window will also appear in Manage Open Windows.

Snap window to left/right

You can snap windows to the left or right of the screen using the left/right arrows under the icon in the top left of the window, or by right clicking the icon in the taskbar.

By default, snapping a window will cover 50% of the screen, but once snapped, this can be manually resized, and then if you snap another window to the other side of the screen, it will fill the remaining space.

If you have two windows open and snap one of them, you can control whether or not to automatically snap the second window in your Preferences.

Rich Text Editor

The text editor toolbar default layout is a stripped-down version that includes all the essentials. This shows up as a pop up, when clicking in the rich text field.

If you need more options, the toolbar can be expanded by clicking on the arrow button at the right end of the toolbar and if you want the Rich Text Field to become full screen, you can click on the four diagonal arrows to expand the text field.

The expanded toolbar as displayed in the above screenshot includes functions like:

1. Ability to enter the value as HTML by clicking on the ‘Source’ button (within the expanded toolbar)
2. Store images from your device, Upload library or from a URL.
3. Embed Media from certain websites:
   1. Dailymotion
   2. Spotify
   3. YouTube
   4. Vimeo
   5. Instagram
   6. Twitter
   7. Google Maps
   8. Flickr
   9. Facebook
4. Accessibility shortcut
5. Find and replace text
6. Choose between different Block and Text styles
7. Insert table

Images can be copied directly into the rich text field by using drag and drop from your desktop or copying and pasting images using Ctrl + V. This makes working with emails much easier as the image that has been copied into an email will now appear in the rich text field for easy viewing.

Stack taskbar icons

If you prefer having each open window shown separately in the taskbar, with the full Window Name displayed, then untick the ‘Stack taskbar icons’ checkbox in your Preferences. This displays better when the taskbar is displayed at the bottom or top of the screen, as if the taskbar is on the left, not using collapsed buttons makes the taskbar wider.

Changing the size of the Workbooks UI

If you find that the text and icons in the Modern Theme are too large, then you can zoom out on your browser and it will scale accordingly.

Keyboard Shortcuts

While editing text in a Rich Text Editor, there are some keyboard shortcuts that make it easier to edit text, without needing to use the toolbar.