Own Organisations

Own Organisations

Tip

The decision on whether you require more than one Own Organisation will be made during your implementation design process.  If there is any doubt please consult with Workbooks Support or your Financial Manager.

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Introduction to Own Organisations

Own Organisation is an important concept in Workbooks.  An Own Organisation record is used to identify the relationships that exist between your Organisation and other records in Workbooks. Amongst other things it enables you to identify:

  • your employees using the Employee-Employer relationship;
  • your customer using the Customer-Supplier relationship;

as well as identifying prospects, suppliers, partners and competitors.

Do you need to set up multiple Own Organisations?

For groups of companies or where an Organisation has a domestic or foreign subsdiary, it is likely that multiple Own Organisations will be required. Each Own Organisation will be attributed with their own home currency, tax regime, tax and company registrations. If each Own Organisation is set up with the same home currency it makes it easy to report across all of them, providing a consolidated view in a common currency, even though they may each trade in different currencies.

Own Organisations are assigned to transactions within Workbooks, including, for example, Customer Invoices, which will determine which currencies and sales tax codes are applicable. The Own Organisation will also determine what information will appear on printed documents, such as address and VAT number.

For statutory accounting and tax reasons, it is mandatory that all Invoices are attributed to a specific Own Organisation; this will be used in your accounting system. As a consequence of doing this, management/sales analysis reports will be available at both group and subsidiary levels. 

NOTEIn order to create and use multiple Own Organisations you must have the multi-Own Organisation add-on licence.  In addition, all Own Organisations in the same database must also share the same Accounting Periods.